Summer Camp 2023 Registration is Now Open!
To check availability for your child’s age group and/or specialty camps, Visit Camp Brain. Create your own Camp Brain account by following the prompts and entering your child’s information.
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- If there is availability, select your camps, and make the necessary deposits of $50 per week (full amount due if registering less than one month prior to the start of a session) and pay the registration fee of $20 with a valid Visa or MasterCard.
- Please note that you will need your child’s immunization information handy when registering.
- If your child will need Camp Ketcha to dispense medication, please also complete the Authorization to Dispense Medications form.
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At Ketcha Outdoors we do require that all children are vaccinated following the Maine DOE vaccination schedule. Up to date records of these immunizations are required before starting care at Ketcha Outdoors. Required immunizations can be found here: https://www.maine.gov/doe/sites/maine.gov.doe/files/inline-files/ME%20Immunization%20Requirements%20for%20Schools%209-25-2021.pdf
- If there is no availability in your desired week(s) of camp please utilize the waitlist function on campbrain. We will add campers off the waitlist on a first come-first serve basis as spots become available due to cancellations or increased staffing.
Summer Payment Information
It is the goal of Camp Ketcha as a non-profit organization to offer quality programs at an affordable cost. The following policies help us to properly allocate staff and resources and ensure that our prices remain as low as possible.
DEPOSIT: A $50 deposit per week and a yearly registration fee of $20 must accompany your registration and is applied to the total camp tuition. Deposits and membership fees are not refundable under any circumstances.
BALANCE OF PAYMENT: The balance of all camp fees is due by auto-payments according to the following schedule.
PAYMENT SCHEDULE:
Payment is due on the first of the month before the weekly session starts.
May 1 for any June Sessions (Weeks 1, 2, 3)
June 1 for any July sessions- (Weeks 4, 5, 6, 7)
July 1 for any August/September Sessions- (Weeks 8, 9, 10, 11, 12)
If we do not receive full payment for camp sessions on time your child will not be allowed to attend Camp Ketcha until a payment is received. A $25 late fee will be charged to each camper account if your automatic payments are declined.
Summer Camp Cancellation Policy
Any deviations from our refund and cancellation policy will be up to the discretion of our Board of Directors.
| If you cancel in writing 21 days or more from the start of the session: | Will receive a refund of what you have paid minus the $50 non-refundable deposit per week and $20 registration fee. | |
| If you cancel in writing 14-20 days to the start of the session: | Will receive a refund of what you have paid minus the $50 non-refundable deposit per week, $20 registration fee and $40 late cancel fee. | |
| If you cancel 0-13 days to the start of the session: | No refund will be given. | |
| Medical Emergency Cancellation for severe medical issues. | A doctor’s note must be sent to us within one week of you notifying us in writing to request the cancellation. You will receive a refund of what you have paid minus the $50 non-refundable deposit per week and $20 registration fee. | |
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This added cancellation policy applies to families choosing to register early for full summer (eight to eleven weeks). If you register on this early date you are required to pay for at least eight full weeks of camp.
For example if you register for eleven weeks and ask to cancel four weeks we will only be refunding you for three of those weeks (with cancellation fees per our regular Cancellation Policy) |
Summer Camp Transfer Policy
Please complete the Registration Change Form for all day camp transfers from one session to another. Transfer requests are not guaranteed. Requests must be made 21 days prior to the start of the session you wish you change. One transfer request per camper is allowed prior to May 1st with no charge. A $10 fee will be applied to all transfers made after May 1st.
Behavioral Dismissal Policy
Camper fees are non-refundable if a camper is removed for disciplinary reasons. Physical violence or bullying toward another camper or staff member will result in immediate dismissal from the camp program and you will not be refunded for the current week. Additional weeks will be refunded minus a $50 non-refundable deposit, and a $40 late cancel fee.
Conduct While Attending Camp
Our programs follow a 5 finger contract that is to stay safe (pinky), respect others and the environment (ring), be kind (middle), lead by example (pointer), and have fun (thumb). These are gone over daily as a way to set expectations for program participants who can high five each other to “seal the deal”. These rules are a positive support approach to help campers with skill building for self-control and self-advocacy. We strive to create a supportive, nurturing and joyful environment where everyone shares a sense of belonging and acceptance. Our goals are to support confidence and self-awareness and to build social skills.
Ketcha Outdoors views discipline as the positive use of guidance and language that will teach children the appropriate responses to sometimes challenging situations. We believe that discipline is not punishment, but using these experiences to teach, guide, and redirect children with the purpose of raising responsible, resilient, and confident children who will grow up to care for themselves and others.
We strive to create an open, trusting relationship with parents that welcomes communication between parents and staff regarding their child’s experiences at Ketcha Outdoors. If a child’s behavior is interfering negatively with the functioning of the program or the safety of others, we will notify the parent or guardian to set up a meeting with the director and appropriate head counselor. Staff will work cooperatively with family to develop and implement strategies to provide extra support by creating a behavior plan.
If it is decided that Ketcha Outdoors cannot reasonably accommodate the child’s support needs, the family may be asked to withdraw the child from the program. Camp Ketcha’s philosophy is to help each child develop respect for oneself, others, and the environment, and our goal is to help all children who attend Camp Ketcha to be successful in our program. Camp Ketcha program supervisors reserve the right to suspend and/or dismiss the child from the program without reimbursement for violent or inappropriate behavior that causes risk to the camper, others, or the environment.
Please discuss and reinforce the above behavioral expectations with your child.